Working with FlexREVIEW from FlexCORE

Introduction to FlexREVIEW 

This section describes how to setup FlexREVIEW for administrators. It explains how to:

• Create a start session action
• Create a review session
• Create and perform an exclusive review
• Perform per-essence reviews
• Review encrypted segmented assets

For end user documentation only please click here.

Setting up FlexREVIEW in Enterprise

To use FlexREVIEW, you must configure Dalet Flex Enterprise first. You must create and configure a “Start Session” action, so that you can create review sessions against your existing and future assets. Once you have set up this action, a Start Session button is displayed above all of your assets in Dalet Flex.

Creating a Start Review Session Action

In the Dalet Flex console, on the toolbar, click New.

From the drop-down menu, select Action.

In the Create new Action screen, complete the following fields:
- Name: enter a name for your action, e.g. “open-a-new-review-session”.
- Description: enter an optional description.
- Visibility: select where the action is to be available:
- From the Plugin Type field, select Start Session.
- From the Plugin field, select either Start Image Review or Start Video Review.

Click Save.

Configuring the Start Review Session Action

Click the Configuration sub-tab.

Click Edit.

Enter a name in the Session Name field.

In the Initiator field, select a user to initiate review sessions.

You can mark the review as exclusive. If a review is exclusive, then while one user is reviewing, other reviewers are locked out.

Select a priority for the review session.

You can choose to specify the review as a per-essence review, and which essence(s) to have reviewed. Each essence can be an audio track or a caption, and can be marked as read-only.

Enter the reviewer details. You can select individual users and groups. You can also specify a list of "view only" reviewers, who do not have permission to download the asset:

In the Review Expiry Date field, select a date for the review session to expire.

In the Review Session Fields section, you can specify fields for the review session. You can specify as many fields as you want.

In the Instruction field, enter an optional comment.

In the Instructions Config section, you can select whether to record instructions, or enter an expression that describes whether to record instructions.

In the Asset Publish Action field, select an existing publish action to be used to publish assets.

You can select a Message Template for messages to notify users about the review session.

In the Portal URL field, enter a portal base URL to use for sessions:

In the Custom Statuses Section, specify the status buttons for end of review to be displayed in the review session. You can define multiple buttons. For each button, you must specify a name and colour, and can select a metadata definition from the drop-down list. You can also specify whether more than one status can be chosen:

Download Configuration, you can specify whether the full list of reviewers has permission to download the asset.

Click Save.

Click Enable to enable the action.

Your Start Session action is displayed on the power bar above any assets you upload to Dalet Flex:

Creating a Review Seeion for an Image or Media Asset

To create a review session for an image or media asset

In the main Dalet Flex console, navigate to an asset.

Click on the asset card and you are taken to the Asset Details screen.

On the power bar above the Asset Details section, click Start Session.

In the pop-up, specify the review session details, such as the reviewers in the session, the session name, the session expiry date, and so on.

When you have entered the details for your review session, click Run Now.

The review session is created. When the progress bar reaches 100%, the review session is ready. Navigate to FlexREVIEW to start the session.

Creating View-Only Reviews

A View-Only Review is when someone is assigned as a reviewer of an asset, but cannot post comments against that asset. These are usually external parties, such as a user who is not part of your organization, and so does not have access to Dalet Flex.

In order to add an external user as a reviewer, add their email address when selecting the reviewers you wish to add to the session.

Any external reviewers you have specified will be sent an email containing a link. When they click this link, they will be taken to the review session.

Creating Exclusive Reviews

An exclusive review is when a specific asset can be sent to one or many recipients for review. When one user takes the review session, only that user can review that asset, unless they are released from the session.

If that user completes the review, the review will simply complete and it will be removed from the list.

Configuring an Exclusive Review

1. Identify the asset you wish to send for review in Dalet Flex Console.
2. Click the Start Session button above the asset.
3. From the Action drop down and select a specific Start Session action that you have created.
4. Tick the Make Review Exclusive? checkbox.
5. Enter the details for the review session, such as the user(s) who will have access to the review session.
6. Click Run Now.
7. The review session will be created and sent to the respective recipients.

Releasing and Taking an Exclusive Review

You can see any active exclusive review sessions that you have the permission to see.

Review sessions can be in the following states:

• In Progress: This is a review that has been shared with you, but another user has currently taken.
• My Review: This is a review session that you have personally taken.
• Available Review Session: This is a review session where no individual has taken the exclusive review.
• Non-Exclusive Review Session: This is a review session that can be taken by multiple reviewers at any given time

Taking a Review Session

Navigate to an available exclusive review session and select it from the list. An available exclusive review session has a green icon next to it.

In the Review Summary panel, click Review.

The Review session opens and you can start reviewing the asset.
When a review session has been taken by a user, the review is blocked to all other users, meaning this will be presented in a read-only mode to the remaining users. The following message is displayed to the review owner:

When a review session has been taken by another user, the icon on the right-hand side changes to red

Releasing an Exclusive Review Session

There are two ways to release a user from a review session:

Method 1

In the review session, click the Release button, located in the bottom-right corner of the screen.

Method 2

In the Review Summary panel, underneath the user’s name, click the Release button.

In order to be able to release another user from a review session, the admin / initiator must have the
“Release Exclusive Review” permission selected in their role. For more information, please see the
Roles and Permissions section.

When a user is released from a review session, the icon will become green again.

Releasing a User from an Exclusive Review (Flex Media Platform Admin)

1. Navigate to the asset.
2. In the Asset Details section, click the Reviews sub-tab.
3. Select the review session from the list.
4. Click Edit.
5. In the Release Review column in the table, click the Release icon.
6. Click Save.

Sorting and Filtering Exclusive Reviews

• All Exclusive Reviews.
• Available Reviews (This includes exclusive reviews that have not been taken, as well as non-exclusive reviews).
• My Reviews (Exclusive reviews that you have personally taken).
• In Progress Reviews (Exclusive reviews taken by other users).

Ascending Order:

1. Available
2. Taken by the current reviewer
3. Taken by another user

Descending Order:

1. Taken by another user
2. Taken by the current reviewer
3. Available

Creating a Per-essence Review

A per-essence review is when you review specific parts of a segmented (HLS) media asset, such as audio tracks or subtitles. Each essence is treated as a child of the HLS asset. For example, a media asset might have multiple language tracks, and you might want to send just one specific track for review, to ensure it is correct.

Configuring a per-essence review

1. In Dalet Flex Console, navigate to the asset you wish to send for review.
2. Click the Start Session button above the asset.
3. From the Action drop down, select a specific Start Session action.
4. Expand the Configuration Options section.
5. In the Per-Essence Configuration section, select the Set as Per-Essence Review? checkbox.
6. From the Type drop down, select the type of essence you want to review. You can select Audio or Subtitle.
   - If you select the Per-Essence Review option and don’t specify any essences, the Start Session action sends all available subtitles and audio tracks for review.
   - If you have AC3 and EC3 audio tracks selected as part of a per essence review session, you cannot view, review or approve them in unsupported browsers. Currently Dolby 5.1, AC-3, and E-AC-3 playback are only supported in the following browsers:
   Microsoft Edge on a Windows 10 machine and above.
   Safari on a Mac with Yosemite OS 10.11 and above.
7. In the Name field, enter the name the essence you want to review.
   - This is the caption display name or audio track name.
8. Select the Read only? checkbox, if you want this particular essence to be read only.
   - Click + next to the Essence complex and repeat steps 5-7 for each essence you wish to review.
9. Enter the details for the review session, such as the user(s) who will have access to the review session.
10. Click Run Now.

Starting a Per-Essence Review Session

1. Once you have been assigned to the review session, log in to FlexREVIEW.
2. Select the review session from the list.
3. In the Review Summary panel, click Review.
4. For each essence, select Accept or Reject underneath each essence in the list once you have reviewed it.
5. Click Submit.
6. Click Finish.
7. In the Finish Review Session pop up, choose from the available options, then leave a final overall comment against the review session.
8. Click Finish.