FlexMAM Working with Bulk Assets, Sequences and Collections

You can use the different parts of the toolbar on the left hand side of the FlexMAM interface to manage Bulk Assets, Sequences and Collections. This toolbar also contains the Folder Navigation pane that allows you to view assets filtered by workspaces and taxonomies.  

Bulk Assets

Bulk assets are a set of grouped assets that you can perform actions on simultaneously. To simplify your work, multi-selected assets are grouped together and displayed in the Bulk Assets folder. When you check multiple assets in your asset list, you will be able to see them grouped in the Bulk Assets screen.

To select Bulk Assets:​

• Tick the boxes next to the assets to select one by one  
• Tick the top box in the left column to select all assets​

You can also use the Ctrl and Shift keys to select multiple assets.

The Bulk Asset icon displays a number indicating how many assets are linked in the Bulk Assets folder.​

Click the Bulk Assets button to see all your bulked assets.

Working with Bulk Assets

Once you have added Bulk Assets to the Bulk Assets folder, you can use the icons at the top of the Bulk Assets folder to apply wizards, add the bulk assets to a collection or perform other actions on the group of assets you selected.

Use this icon	To do this ...
	Select and run a wizard on the bulk assets
	Display the bulk assets in tile view
	Add the bulk assets to a collection. In the Collections window, select a collection to save the bulk assets in or create a new collection and then click Save.
	Run Actions on the bulk assets: Manage Collection: Add bulk assets to a collection Add to Clip Bin (Working Collection): Add bulk assets to the current working collection Bulk Edit Metadata: Edit metadata for all bulk assets Use the Run menu to perform additional actions on the bulk assets, such as Publish, Export, Copy, Move, Rename, Transcode etc. NOTE: The list of actions in the Run menu depends on the account.

Bulk Editing Metadata

In Bulk Assets you can bulk edit metadata for multiple selected assets in a single action.

To edit metadata in bulk

1. In the Bulk Assets screen, click the More Actions icon,,  and select Bulk Edit Metadata.
2. The assets are grouped by their metadata schemas. If assets with different schemas are selected, you can switch between the group of assets using the drop down menu showing the metadata schema above the asset list.
   
   
   
   
3. Select multiple titles and edit the metadata in the metadata tab, , in the Summary panel on the right.
4. Click the Save button and the metadata is upated for all the selected titles.

Performing Quick Actions

You use the Quick Actions panel to directly perform common Bulk Actions on multiple assets or multiple markers selected in any screen, Assets Results, Collection, Taxonomy etc without opening the Bulk Assets screen:

• Add to Clip Bin
• Add to Collection
• Create Group
• Edit Metadata

To use the quick actions panel:

1. Select multiple assets/markers using the CTRL/SHIFT keys on your keyboard. 
2. Once more than one asset is selected, the Quick Actions Panel is displayed on the right-hand side of the screen.
3. Click or drag and drop your selected assets on Add to: Bin, Add to: Collection, Create Group or Edit Metadata to perform these actions. The appropriate screen opens to complete the action on all the selected asset.

Sequences

A clip is a region of frames from a video that is saved as an object in a collection.  You use clips to build a Sequence. A sequence is made of clips that you have extracted from one or more video assets. A sequence of clips can be rendered to create an entirely new asset.

When you go to the Sequence page, the Clip Bin will load by default unless you have a collection activated. However, you can load collections to create sequences with by navigating to different collections with the folder navigation panel.

To add assets to your sequences timeline:

1. Click Sequences on your toolbar.
2. Once you are in the sequences page, you can use the folder navigation panel on the right to load collections, from which you can add assets to your timeline.
3. Hover over an asset or clip and click to add it to your timeline. Alternatively, you can drag and drop your asset into the timeline.
   - You can also click at the top right corner and select Add all clips to timeline to add all the clips to the timeline at once.

To use the sequence timeline:

• On the sequence timeline, right click on a clip to see the following pop up . This will allow you to perform the following actions:
• Reorder your clips using the left right arrows
• Remove a clip from the sequence by clicking
• Click the on your selected clip to open the preview panel for the entire asset and create more clips if you like.
• Audio tracks will also appear on the sequence timeline. If your asset has multiple audio tracks, you will be able to select audio tracks for playback.
• Play your sequence using the playback buttons in the preview player.
• Use the Zoom slider to zoom in and out on your clips and their waveforms.
• Click to run preconfigured wizards on your sequence.
• Click to perform actions on your sequence.
• Click to delete all the clips in your sequence.

To use drag and drop on the sequence timeline:

• Drag and drop clips or assets from the list to the sequence timeline.
  - Reorder your clips on the timeline by dragging and dropping them to the position you desire.

Collection Navigation Panel

Your Activity and Collections folders appear here. Under Activity you will find your Saved Searches. Collections are categorized in the toolbar as Working Collections, My Collections, and Shared Collections.

Activity

You can find your Saved Searches folder under the Activity section. Learn how to create a Saved Search here.

To delete a saved search:

1. Expand your Saved Searches folder.
2. Locate the saved search you wish to delete.
3. Click on the that appears when you hover over it.
4. In the popup window, click Yes, please to confirm your action

Collections

You can use Collections to organise your assets in a meaningful way, such as by subject. They also enable collaboration between team members with shared collections. You can also organize assets into a collection in order to perform a job or wizard on all the assets within the collection at once.

• Under Working Collections, you'll find your Clip Bin and any active Collections.
• In My Collections, you'll find the collections that you've created.
• In Shared Collections, you'll find all the collections created by other users and shared with you. You can display the assets within your collections in different views (tile or list) with the and icons at the top right of the asset list. You can easily create collections and manage them by dragging and dropping assets into different collections.

 Using the Clip Bin

The Clip Bin is where you will find all the clips you create.

Any clip you create will appear here and will be loaded by default when you go to Sequence unless you have a collection activated under Working Collections. Unless loaded in Sequence, your Clip Bin will behave in the same way as other collections.

To manage your Clip Bin:

• Hover over a clip to perform the following actions:
• Remove a clip from your Clip Bin by clicking
• Run wizards on a clip by clicking
• Click and then select Manage Collection to move or copy clips to other collections.
• Use the icons at the top right corner of the asset list to perform the following actions:
• Run wizards on the entire Clip Bin by clicking
• View details of your Clip Bin by clicking 
• Toggle between Tile and List views with the and icons
• Save the Clip Bin as a collection by clicking

To save your Clip Bin as a collection:

1. In your Clip Bin, click on the top right corner of the asset list.
2. In the pop up window, name your new collection.
3. Click Save Collection.
4. Your collection will appear under My Collections.

To use your Clip Bin when it is loaded in Sequence:

• Remove clips from your Clip Bin by clicking and then selecting Clear Clip Bin or remove them one by one by clicking on the clip you want to delete.

Working Collections

You can activate collections to Working Collections for ease of access. If you have a collection activated, new clips you create will be added to that collection instead of the Clip Bin, taking on the behaviour of the clip bin.

To activate a collection:

1. Within your collections, find the one you want to activate. 
2. Hover over it and click and the collection will appear in Working Collections.
3. Deactivate a collection from Working Collections by simply clicking again.
   

My Collections

Under My Collections you can find all the collections created by you. Once you create a collection, it can be found here.

To create a collection:

1. Click the icon that appears on hover next to My Collections.
2. In the Collections pop up window, name your collection and click Save or hit Enter on your keyboard.
   - You can create as many new collections or sub-collections as you wish by clicking the that appears on hover, or clicking CREATE NEW COLLECTION.
3. Once you are happy with your new collection(s), you can close the window by clicking anywhere on the screen.
4. You can now add assets to the collection. Learn how to do this here.

Shared Collections

Collections created by other users and shared with you will appear under Shared Collections. Depending on the access permissions set by the owner of the collection, you can view or modify collections that have been shared with you.

To manage access to a collection:

1. Click the icon that appears when you hover over a collection in the left panel. This icon also appears at the top right of the collection asset list.
2. In the right summary panel, click on the Access tab .
3. In the panel, click the icon.
4. This will open the Share with people and groups pop up.
5. In the window, you can search for the name of a user or group you want to share your collection with. You can toggle between individual users or groups from the icons to the left of the search bar.
6. You can also see Everybody is set as Off. This means that your collection is currently private and cannot be viewed by other users.
7. You can search for and add different users and groups and configure the level of access they have to your collection.
8. From the drop down menu, you can select Off, View, or Modify.
   - Off: your collection is not shared with this user or group.
   - View: your collection can be viewed by this user or group but they cannot edit it.
   - Modify: your collection can be edited by this user or group.
9. Once you are happy with you settings, click Share.

Managing Collections

You can add or remove assets from collections you create, and collections you have the correct access permissions to.

To add assets to your collection:

You can add assets to your collection by dragging and dropping any assets from your results list into your collections in the toolbar.

To remove an asset from a collection:

• Remove assets from your collection by hovering over the selected asset and clicking

To delete a collection:

1. Expand your Collections folder and locate the collection you wish to delete.
2. Click the that appears on hover.
3. In the popup window, click Yes, please to confirm your action.

To view collection details:

1. Click the icon that appears when you hover over a collection in the left panel. This icon also appears at the top right of the collection asset list.
2. The collection details will be displayed in the panel on the right of the page.

To reorder assets within a collection:

1. Select the asset you wish to reorder and drag and drop it to your desired position in the list. You can also click the and see the Reorder items options.
2. To reorder more than one asset at once, select two or more assets from your asset list with shift/cmd click (on Mac) or shift/ctrl click (on Windows).
3. A quick actions panel will appear on the right of the screen with the options for you to move your selected assets to either the top or bottom of your list.
4. Alternatively, you can drag and drop your selections to your desired position in the list.